This is a collection of jobs and vacancies in Kenya and beyond for Kenyans. Find jobs in Nairobi, Mombasa, Kisumu, Nakuru , Nyeri, Eldoret and other major towns.
Feel free to submit jobs vacancies and positions in Kenya or for Kenyans to jobskenya @ ovi.com all at no cost.
Position Summary: The Receptionist / Administrative Assistant will attend to the day-to-day activities of a reception service in addition to providing general administration duties to ensure the smooth operation of the organization and present a professional image of the organization.
Duties and Responsibilities:
The incumbent will be responsible for the following:
Receives visitors and ensures respective staff is promptly advised of the arrival of the visitors.
Ensure visitors are directed to the correct office.
Work hand in hand with the HR department in scheduling of interviews
Make walks to the facility and checking the cleanliness of the facility and providing a report on the same.
Work with the security and cleaning vendors for effective delivery
Receives telephone calls promptly, screens and forwards calls appropriately.
Provide callers with directions to the Company’s premises.
Record and promptly communicate messages to respective staff.
Maintains the incoming and outgoing mail register for deliveries and postage by
Receiving and recording mail and ensuring incoming mail is distributed promptly and outgoing mail is despatched promptly.
Provide general administrative support to the Directors
Maintain staff movement diary and meetings room diaries
Maintain a clean and tidy Reception area and all the offices in the second floor.
Coordinates replenishing of beverages and ensure beverages for meetings are organized and served promptly.
Education and experience
Diploma or Degree preferably in PR, Business Administration
Proficiency in MS Office Suite
Minimum of 2 years’ experience in a similar role, persons with customer service
Experience in the service industry will have an added advantage.
Key competencies and attributes:
Clear and Neutral Accent
Excellent professional telephone skills
Should always offer a First Call Resolution
Ability to typing at least 25 wpm
Exceptional customer service skills
Ability to maintain confidentiality of Company information
Maintains a professional personal presentation in keeping with HCC professional image
Our client, offering a selection of easy-to-use wireless solutions designed for the protection and management of people, mobile and fixed assets.
They are seeking to recruit a Human Resources and Administration Officer who will be responsible for spearheading Internal Audit activities as well as supporting the external HR consultant in delivery of HR Services.
He/she shall be responsible for providing oversight and continual improvement to Quality Management Systems.
The Internal Auditing activities will be used to assess and ensure quality assurance compliance, both internally and externally per the requirements of ISO 9001:2008.
Duties and Responsibilities
Assist with recruitment and induction of new staff, drawing and issuance of contracts and ensuring that the employees understand their contracts.
Support the payroll process, and timely remittance of all statutory deductions as required and in time.
Responsible for leading the Auditing and Compliance process
Handling employee separation ensuring it is done as per the terms of their contracts and timely.
Coordination of staff activities such as team building, staff welfare activities and internal staff meetings.
Send all Internal Audit reports to management as required by the Audit Procedures.
Ensuring provision of efficient and effective human resource administration services including development and implementation and interpretation of HR policies and procedures, handling of staff correspondences related to enquiries, leave administration, time and attendance, administration of group medical scheme and other benefits.
Coordination of training and development programs
Ensure all government regulations and required registrations by local authorities are complied with.
Supervise the administration support staff.
Coordinating all activities on Occupational Health and Safety.
Processing various monthly HR reports and as may be required.
Consultant and advisor role to Management and line managers on employee management issues.
Ensuring that the HRMIS is up to date at all times and that the information there in matches the physical records.
Ensuring that the established disciplinary and grievance handling procedures are followed in resolving disciplinary matters.
Resolving employee’s grievances with the staff to ensure harmonious industrial relations.
Qualification and Experience
Degree in a Business-Related Course.
Higher Diploma in Human Resource Management.
A minimum of 3-5 years of experience in a busy HR Office
Certified or nationally recognized Auditor Training Course, AAR Auditors Training Course, IRCA Lead Auditor Training course.
Service oriented with the ability to motivate staff and achieve results.