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Monday, March 26, 2012

National Gender and Equality Commission Accounts, Regional Gender Coordinator, Store Clerk, Admin Assistant and Front Office Assistant Jobs in Kenya

The National Gender and Equality Commission is a constitutional commission established by an Act of Parliament on the 30th of August 2011 to promote the integration of the principles of equality and freedom from discrimination in national and county policies, laws and administrative regulations.

In order to strengthen the capacity of the Commission, we are seeking to recruit suitably qualified and highly committed individuals to fill the following positions within the Commission.

Regional Gender Coordinator

Ref: NGEC/AD/06/2012

Seven (7) Posts

Reporting to the Deputy Commission Secretary, Regional Gender Coordinators will be responsible for the implementation of workplans for National Gender and Equality Commission (NGEC) branches in Mombasa, Garissa, Kisumu, Nyeri, Nakuru, Embu and Kakamega.

Duties and Responsibilities
  • Preparation and implementation of workplans for NGEC Branch
  • Coordination of the activities of NGEC Branch
  • Preparation of proposal for sourcing funds
  • Preparation of budget for NGEC Branch
  • Facilitate and establish strategic linkages with stakeholders
  • Preparation of quarterly and annual reports
  • Organization of workshops, conferences and seminars
  • Management of NGEC Branch
  • Monitoring and Evaluation of the implementation of Commission Programmes at NGEC Branch
Qualifications and Experience
  • Bachelors Degree in Social Sciences or its equivalent from a recognized University
  • Three (3) years working experience in a senior management position
  • Demonstrate a thorough and comprehensive knowledge of Gender and Equality issues
  • Excellent communication skills
  • Must be computer literate
7. Accounts Assistant 

Ref: NGEC/AD/07/2012

Two (2) Posts

Reporting to the Accountant, the successful candidate will be responsible for processing of payments and maintenance of documents and books of accounts:

Duties and Responsibilities
  • Maintaining books of accounts;
  • Preparation and verification of payment vouchers
  • Balancing of cashbooks, imprest, advances and ledgers
  • Processing payments and documents such as invoices, employee reimbursements
  • Posting of financial data to appropriate accounts in an Automated Accounts System
  • File and retrieve records and reports
  • Management of payables;
  • Preparation of periodical financial reports;
  • Preparation of bank reconciliations for projects and general accounts;
  • Petty cash management;
  • Maintenance of cheque register and assets register;
  • Preparation of payment vouchers;
  • Preparation of Income Tax Returns.
Qualifications and Experience
  • Bachelors Degree in Commerce (Accounting Option) or its equivalent from a recognized institution
  • CPA II or its equivalent;
  • Must have two (2) years working experience in a busy accounts department;
  • Must be computer literate;
  • Knowledge of computer accounting packages e.g. SAGE/Quickbooks will be an added advantage.
8. Store Clerk 

Ref: NGEC/AD/08/2012

One (1) Post

Reporting to the Procurement Officer, the Store Clerk will be responsible for receiving, inspecting, storing and distributing of all supplies and equipment of the Commission.

Duties and Responsibilities
  • Receiving all equipment and supplies purchased by the Commission
  • Inspecting all equipment and supplies
  • Storing all supplies purchased by the Commission
  • Distributing all supplies to various offices within the Commission
  • Notifying the Procurement Officer of depletion of stock
  • Receiving requisitions from Commission Staff
  • Receiving and issuing stores
  • Maintaining inventory of stores and equipment of the Commission
  • Records management
Qualifications and Experience
  • Diploma in Supplies Management from a recognized institution;
  • Knowledge of methods and practices used in storing, maintaining and issuing stores
  • Knowledge of Public Procurement and Disposal Act and Regulations
  • Two (2) years working experience in a busy Procurement Department
  • Ability to maintain systematic stock records and inventories
  • Knowledge of computer applications such as spreadsheets, word processing, email and database softwares
9. Accounts Clerk 

Ref: NGEC/AD/09/2012

One (1) Post

Duties and Responsibilities
  • Assisting the Accountant in maintaining efficient and accurate Accounting records
  • Balancing cash books on daily basis
  • Preparation of cheques for payments
  • Payment of authorized vouchers
  • Preparing revenue returns
  • Maintaining accurate cash records
  • Performance of clerical duties
  • Receiving and processing all invoices and requests for payments
  • Dealing with daily transactions for petty cash and ensuring that reconciliations are completed on daily basis
  • Voucher preparation and examination
  • Records management
Qualifications and Experience
  • CPA II or its equivalent professional qualification
  • Computer literacy
  • Two (2) years working experience in a busy Accounting Department
  • Be of unquestionable reputation
  • Be able to work under minimum supervision
10. Executive Administrative Assistant 

Ref: NGEC/AD/10/2012

Two (2) Posts

Duties and Responsibilities
  • Handling telephone calls and enquires for effective communication
  • Drafting and typing routine correspondence for message delivery
  • Making appointments to facilitate successful meetings and deliberations
  • Maintaining effective filing system for storage and retrieval of information
  • Ensuring cleanliness and orderliness of office for hygiene and comfort
  • Organizing travelling logistics for convenience and successful itineraries
  • Following up correspondence and reports for effective communications
  • Documenting minutes for record and information
  • Data processing of documents
  • Ensuring security of office records, equipment and documents including classified materials
  • Preparation of responses to basic routine correspondence
  • Managing the office and appointments
Qualifications and Experience
  • Diploma in Secretarial Studies from a recognized institution
  • Two (2) years working experience in a similar position
  • Must have good customer care, organizational skills and positive attitude
  • Must have excellent computer skills, interpersonal relations skills and communication skills
  • Must be of high integrity
11. Front Office Assistant

Ref: NGEC/AD/11/2012

Two (2) Posts

Duties and Responsibilities
  • Handling telephone calls and enquiries at the reception
  • Ensuring cleanliness and orderliness at the reception
  • Receiving and recording all incoming mails
  • Dispatching outgoing mails
  • Management of front office
  • Operation of the Switch Board at the reception
Qualifications and Experience
  • Kenya Certificate of Secondary Education (KCSE) minimum mean Grate C-
  • Certificate in Front Office Management from a recognized institution
  • Two (2) years working experience in Front Office Management
  • Must have good customer care, organizational skills and positive attitude
  • Must have excellent computer skills, interpersonal relations and communication skills
Applications including a detailed Curriculum Vitae, photocopies of Certificates, present salary, expected salary, names and contacts of three referees should be addressed to: -

Commission Secretary/CEO
National Gender and Equality Commission
P O Box 27512 – 00506
Nairobi

so as to reach him not later than Thursday 5th April, 2012.

Only shortlisted applicants will be notified.

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