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Saturday, April 7, 2012

AMPATH Finance Manager and Consultants in HR, Grants Management, Finance, Procurement and ERP Jobs in Eldoret Kenya

The Academic Model Providing Access to Health Care (AMPATH) is a project under the auspices of Moi University and Moi Teaching and Referral Hospital whose aim is to provide comprehensive, integrated sustainable efforts in HIV Prevention and Care, Primary Health Care and Chronic Disease Management.

AMPATH supports MOH in 8 Districts in Rift Valley, 1 District in Nyanza and 11 in Western Province.

The Research and Sponsored Projects Office (RSPO) is the office co-owned by Moi Teaching and Referral Hospital (MTRH) and Moi University that is responsible for administration and financial management of externally funded grants and contracts including the recently awarded AMPATH Plus grant funded by USAID

AMPATH will be strengthening the RSPO by developing written policies and procedures as well as installing an Enterprise Resource Planning (ERP) system to ensure efficiency, timeliness, transparency and integrity in the administration and management of various donor grants

Applications are invited from competent consultants for four (4) positions to steer the capacity building of RSPO.

Terms of Reference

To Assist in the Development of Comprehensive Policies and Regulatory Framework for the Research and Sponsored Projects Office Based at Moi Teaching and Referral Hospital / Moi University College of Health Sciences (MUCHS)

Post Title: RSPO Capacity Strengthening Consultants

Project: MTRH/MUCHS on Strengthening the Research and Sponsored Projects Office.

Location: Eldoret

Language Required: English

Starting Date: April 2012

Duration of Contract: 2 months

Objectives:

The broad objective is to ensure the review, upgrade, development of comprehensive operational manuals that focus on grants management, human resource management, procurement and finance management so as to enhance the internal controls within RSPO.

These manuals should have detailed policies and work procedures that are easily understandable by any user and that are in compliance with the rules of the Government of Kenya and take into account the US federal regulations. This should result in an efficient and effective RSPO.

Post: Human Resource Consultant

1 Post

Main Responsibility
  • Develop, Review and improve existing draft manuals in Human Resource department
Expected Outcomes:
  • Have a first draft ready to be shared with management within a specific timeframe to be agreed with the Management.
  • Discuss draft with management and key staff within a specific agreed timeframe.
  • Finalize manual with comments from management and staff incorporated within an agreed timeframe.
Post: Grants Management Consultant

1 Post

Main Responsibility
  • Develop a comprehensive manual in grants management
Expected Outcomes:
  • Have a first draft ready to be shared with management within a specific timeframe to be agreed with the Management.
  • Discuss draft with management and key staff within a specific agreed timeframe.
  • Finalize manual with comments from management and staff incorporated within an agreed timeframe.
Post: Finance Consultant 

1 Post

Main Responsibility
  • Develop a comprehensive manual in finance.
Outcome:
  • Have a first draft ready to be shared with management within a specific timeframe to be agreed with the Management.
  • Discuss draft with management and key staff within a specific agreed timeframe.
  • Finalize manual with comments from management and staff incorporated within an agreed timeframe.
Post: Procurement Consultant 

1 Post

Main Responsibility
  • Develop a comprehensive manual in procurement which is inline with the Public Procurement and Disposal Act for Kenya.
Expected Outcomes:
  • Have first draft ready to be shared with management.
  • Discuss draft with management and key staff.
  • Have a first draft ready to be shared with management within a specific timeframe to be agreed with the Management.
  • Discuss draft with management and key staff within a specific agreed timeframe.
  • Finalize manual with comments from management and staff incorporated within an agreed timeframe.
Post: Enterprise Resource Planning (ERP) Consultant 

1 Post

Main Responsibility
  • Guide the development of RSPO needs for the ERP system and work closely with the vendor selected to install the software during the implementation process.
  • In addition the consultant is expected to document the various process workflows for smooth implementation of the ERP system.
Expected Outcomes:
  • All the required needs for RSPO are identified and properly documented.
  • All the relevant process workflows are developed to guide the implementation.
  • Support the selected vendor to ensure that the system goes live by July 30th 2012.
The first one (1) week will be dedicated to assess the operations of RSPO in order to ascertain the adequacy of internal controls and the effectiveness of operational procedures.

The consultants will be expected to identify gaps in grants management, human resource management, procurement and finance management and have this documented in detail.

Reporting

The consultants will be required to prepare and submit weekly reports which document an updated status on the progress.

These reports shall be reviewed by AMPATH Management and USAID to ensure that the timelines are met.

A Final manual detailing all the required policies, procedures and operations within each area is expected as the last deliverable from each consultant over a period of time that will be agreed upon with the AMPATH Management.

Required Qualifications
  • Have at least 10 years experience in finance, grants management, procurement and human resources management with thorough understanding of USAID federal regulations.
  • Proven experience in conducting assessments, reviews, and analyses on capacity building projects
  • Have knowledge on Kenya government laws with emphasis on the Employment act, the Public Procurement and disposal act and Kenya National Audit Office audit procedures.
  • A Master’s degree in Business Administration or relevant qualification in one of the disciplines above.
Position: Finance Manager 

1 Post

Roles

The Finance Manager will be responsible for the Financial Management of the AMPATH Plus Program including forecasting, budgeting and actual expenditure monitoring.

The Finance Manager will design, prepare, and present detailed budgets, analysis of expenditure trends, burn rates, variance analysis and recommended solutions.

He will be a member of the team of the Research and Sponsored Projects office and will be the main interface of all AMPATH Plus activities with RSPO and guiding all its financial transactions.

The incumbent will be based in Eldoret.

Key Duties and Responsibilities

Reporting to the Chief of Party, the successful candidate shall-
  • Manage the preparation of business plans, budgets and rolling forecast and providing specialist advice. He/she will act as the lead person on all financial matters of the program including banking & treasury management, creating and maintaining a good internal control environment, follow up on internal audit recommendations and manage the external audit process.
  • Develop and maintain budgetary control over the program through reporting, analysis and tracking of variances, efficiencies, utilization and risks/opportunities to the management in an appropriate format and timely manner.
  • Manage and report on the cost centre performance for the program.
  • Develop and maintain accounting procedures to deliver integrity of costs, income, forecasts and budgets and complete all technical accounting tasks in line with USAID regulations.
  • Liaison with the Research and Sponsored Projects Office accounting team and the project & program controls teams to drive understanding of project costs.
  • Managing subcontractors
  • Timely preparation of Financial Reports on behalf of the Chief of Party, to the donor, MTRH,and MU as per the agreement
Applicants must have the following academic/professional qualifications:
  • Masters degree in Business Management, Accounting, Economics or any relevant field from a recognized institution.
  • Bachelor of Commerce, Economics or its equivalent from a recognized institution.
  • Be a CPA (K)/ACCA and a registered member of ICPAK • 10 years progressive experience in working in a donor funded environment.
  • Knowledge of USAID and US Federal Government regulations will be an added advantage.
  • Working Knowledge with Financial Accounting soft ware packages and other ERPs will be an added advantage
  • Proven track record of exemplary work performance.
All applications must reach the undersigned by 10th April 2012 by e-mail/post.

The Program Manager
AMPATH,
Box 4606-30100
Eldoret, Kenya.

Email to: rspohr2010@gmail.com

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