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Tuesday, January 10, 2017
HR Company Front Office Assistant Vacancy in Nairobi
Job Title: Front Office Assistant
Industry: Human Resource Consultancy
Flexi Personnel Ltd is a HR Company that was founded in 2008 and is currently the fastest growing HR firm in Kenya.
They are seeking to recruit a Front Office Assistant.
The ideal candidate will provide administrative support to ensure the efficient running of the office
Duties and Responsibilities
Courteously receiving clients and jobseekers as they approach the reception and promptly notifying the appropriate staff members.
Answering phones, taking messages, transferring information and providing basic answers to questions about the services the company offers.
Receive incoming mail, record, stamp, distribute and dispatch where necessary.
Management of letters/cheques/parcels that are dropped at the reception for clients picks.
Ensuring all outbound confidential documents are handed to the right person
Monitoring usage of office consumables and informing the concerned parties of any wastage or supplies that should be replenished.
Ensuring the business process is still ongoing in the absence of the Business Support Executive i.e. replying to online client requests as guided, monitoring incoming mails, manning the front office
Good Secretarial and office management skills
Diploma in Front Office Management, Administration or any related field.
Minimum 1 year experience in a similar position
Strong interpersonal skills & ability to build and maintain relationships with diverse groups of people