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Wednesday, February 15, 2017
Administration Assistant Career Opportunity in Nairobi Kenya
Our client, designs, locally manufactures, and distributes aspirational high quality fuel-efficient cooking products that save lives and forests in Kenya.
They are seeking to recruit an Administration Assistant
Duties and responsibilities
Courteously receiving clients as they approach the reception and promptly notifying the appropriate staff members of the client’s presence.
Answering phones, taking messages, transferring information and providing basic answers to questions about the services the company offers.
Receive incoming mail, record, stamp, distribute and dispatch where necessary.
Maintain records on all guests to the company and clearly indicate the nature of issues that draw the visitors to the company
Management of letters/cheques/parcels that are dropped at the reception for clients picks.
Timely coordinating and confirming parcels i.e. cheques are ready for collection before activating errands while ensuring efficient mapping of errands for cost savings
Assisting in the Procurement Process and management of inventory for stationery and other consumables
Keep record of the usage, topping up and charging of all office phones while ensuring all phones are in excellent working condition.
Advising the Accounts department on receipt of cheques and ensuring prompt banking of the same
Cost savings on all procurement including errands and office items