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Tuesday, February 7, 2017
Finance and Administration Officer Vacancy in Nairobi Kenya
Duma Works is recruiting a Finance and Administration Officer for our client; a leading retail automation solutions provider.
Key activities & responsibilities:
Prepare and maintain accurate, timely financial records for the organization in accordance with standard accounting procedures
Develop, implement and ensure compliance with internal financial policies, procedures and control mechanisms
Ensure all statutory remittance and reporting requirements of the organization are met
Prepare all necessary information for annual returns and audits
Develop and maintain financial accounting systems for cash management and control
Reconcile bank accounts
Manage cash flow and prepare in advance for cash flow needs
Oversee bookkeeping and payroll functions
Track and account for assets
Direct the day-to-day, operational activities of the office, including all administrative support functions, handling customer service issues and overseeing the office schedule.
Handling office administrative issues like invoicing and book keeping
Keep and update inventory listing.
Process and manage petty cash.
Assist in preparation for meetings if called upon and take minutes of meeting and keep clear records of meetings.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing and filing;
Ensure maintenance of office equipment including computers, copier, vehicle, generator, telephone etc.
Manage client relations, ensuring the utmost satisfaction of the company’s clients and members.
Provide direct support to the Managing Directors for professional and personal needs, including scheduling, calendar management, running errands, making purchases, retrieving and sending mail and other duties as needed.
Oversee administrative functions including provision of necessary equipment and material for the work environment, leases, contracts, asset registry, key registry.
Requirements and Qualifications
Bachelor Degree in a related field of study.
CPA- professional certification (at least Part 2)
Skills and Experience
2-3 years professional experience in a similar or relevant role (finance-administration posts)
Advanced Microsoft Office software skills.
Advanced skills in standard bookkeeping/accounting software(s), Must include QuickBooks
Strong communication ability both written and verbal, able to train others
Able to supervise a team, follow up on delegated tasks
Send a cover letter describing your interest and detailed CV to firstname.lastname@example.org marking the subject as “2676”, Your Full name & Phone number e.g. 2676 Barack Obama, +2547xxxxxxxx. If you don’t follow these instructions, your application will not go through.
Deadline for receiving applications: 11th February 2017
N.B.* You will receive a confirmation email and an alert to take a basic screening test over SMS or online. The email with the test may not arrive immediately. Please be patient. The email/SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test. If you have any issues with the process, please reach out to +254702093793.
If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer.