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Wednesday, February 15, 2017

Office Administrator Vacancy in Kenya

Office Administrator
Dealers in: Roads, Building and Construction, Renovation, Painting, Plumbing, Electro-Mechanical Works and Transport services
Job Description
  • Strong organization and communication skills
  • Strong commitment to providing a high standard of customer service
  • Ability to multitask
  • Well-developed verbal and written skills
  • Ability to exercise a high degree of initiative and professionalism
  • A current unencumbered driver’s license.
  • Ability to use Microsoft Office including Word, PowerPoint and Excel
  • Ability to create a positive impression with a professional, courteous and expedient manner
  • Proactive, punctual and reliable
  • Well-presented and good at dealing with stakeholders/clients
  • Ability to communicate at all levels
  • Professional verbal and written communication skills
Principal Accountabilities
  • Answer telephone enquiries in an efficient, friendly and professional manner
  • Maintain familiarity with the Company and projects being undertaken so an enquiry can be directed to the most appropriate member of staff promptly
  • Manage the administration and maintenance of company records databases accurately and efficiently
  • File and archive information that ensures easy retrieval of information
  • Assist with basic reports by undertaking basic analysis and research
  • Type up information as requested accurately and efficiently
  • Maintain confidentiality and exercise discretion in relation to all matters and information concerning the Company and clients
  • Ordering all site consumables, maintaining spreadsheet for consumables
  • Top quality Service Delivery
  • Supporting the Contract Manager in assisting with letters of Contracts for Site Agreements Supporting all Site
  • Managers, Construction Managers and Contract Administrators
  • Issuing of site specific OHS Safety Management Plans for all Sites/Site Managers Site Files
  • Organizing all site requirements for construction projects
  • Prepare and update a phone/contact list for subcontractors and material suppliers.
  • Three years working experience preferably in a construction set up
  • Degree/diploma in Business management
  • Proficiency in accounts
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