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Tuesday, March 14, 2017

Architectural Firm Administrative Assistant Job in Kenya

Job Vacancy: Administrative Assistant
Our client, a company in the Architectural Industry is seeking for a suitable candidate to fill the aforementioned role.
Job Purpose: This roles Primary emphasis is placed upon relieving the technical staff and Directors’ of administrative details by preparing and dispatching considerable correspondence.
Reporting line:  HR| Administrator | Finance Director
Key Responsibilities
Administrative –
  • Oversees secretarial team to ensure Management receives needed support.
  • Types letters, memoranda, reports, minutes of meetings, certificates, reports, schedules and any office related correspondence.
  • Receive, sort, stamp date and route all office correspondence both on email and physical copies.
  • Schedules and arranges meetings on behalf of the Directors.
  • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
  • Maintains confidentiality of documents and information received
  • Reads incoming correspondence and reports through the main company email address and forwarding to management and staff.
  • Clear the Directors out trays
Technical –
  • Assists in creating and revising forms; proposes procedures, formats, and standards for office correspondence.
  • Oversee proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure.
Key Relationships    
  • Company employees.
  • Suppliers.
  • Clients.
  • Bachelor degree/Diploma in Business Administration or related field
  • CPA II
  • Architectural knowledge or background will be a major advantage
  • 4 Or more years working experience
  • Proficient in Microsoft office suite
Competencies for role 
  • Technical Capacity
  • Personal effectiveness /credibility
  • Attention to detail
  • Communication proficiency – Oral, written
  • Customer oriented
  • Team player
To Apply:
Email us your C.V and Cover Letter to clearly indicating the job applied for as the subject.

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