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Tuesday, March 14, 2017
Architectural Firm Administrative Assistant Job in Kenya
Job Vacancy: Administrative Assistant
Our client, a company in the Architectural Industry is seeking for a suitable candidate to fill the aforementioned role.
Job Purpose: This roles Primary emphasis is placed upon relieving the technical staff and Directors’ of administrative details by preparing and dispatching considerable correspondence.
Reporting line: HR| Administrator | Finance Director
Oversees secretarial team to ensure Management receives needed support.
Types letters, memoranda, reports, minutes of meetings, certificates, reports, schedules and any office related correspondence.
Receive, sort, stamp date and route all office correspondence both on email and physical copies.
Schedules and arranges meetings on behalf of the Directors.
Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
Maintains confidentiality of documents and information received
Reads incoming correspondence and reports through the main company email address and forwarding to management and staff.
Clear the Directors out trays
Assists in creating and revising forms; proposes procedures, formats, and standards for office correspondence.
Oversee proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure.
Bachelor degree/Diploma in Business Administration or related field
Architectural knowledge or background will be a major advantage