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Saturday, March 4, 2017

International NGO People and Development Senior Administrator Job in Kenya

People and Development Senior Administrator
Location: Nairobi
Industry: Healthcare
Our Client, an international NGO whose core business is reproductive health and family planning to the world’s poorest and vulnerable women is seeking to recruit a People and Development Senior Administrator
Duties and Responsibilities
The equitable and efficient administration of all staffing issues (recruitment, selection, info management, organigrams etc.)
  • Using annual budgeting and work plans, keep a record of planned recruitment activities
  • Use finalized/update JDs to place advertisements and proceed with recruitment. Meet agreed recruitment timelines
  • All documentation on recruitment verified as fair and transparent
  • Liaison with recruitment agencies
  • Ensure all references  and criminal background check are undertaken
  • Process all contracts with all staff, consultants and interns
  • All professional licenses checked and logged
  • Paperwork for offer completed for authorization by Deputy Director People and Development
  • Full and accurate files maintained securely
  • Probation period tracking – maintain a spreadsheet of staff start dates and probation periods, record reminders in outlook calendar and advise line managers accordingly when probation reviews are required.
  • Administration of orientation and induction programmes
  • Storage and communication of all Human Resource as any changes come into place
Timely and accurate administration of all staff benefits
  • Monthly preparation of accurate, confidential and timely payroll
  • Administration of any wage changes
  • Payment of statutory deductions to beat deadline set by the Government of Kenya.
  • Payments to locum staff and consultants prepared and paid on time.
  • Administration of staff pension ensuring all payments are made
  • Processing all insurance cover and claims in relation to staff
Administrative collation of information relating to staff training plans and events
  • Collate training assessments and plans from all CMT to ensure smooth admin support from other Corp Service functions and to keep records of staff and training
  • Provide reports to all line managers on report’s training/development
  • Pull training needs from OGSM  and communicate to CMT through Deputy Director People and Development
Line management of People and Development Officer
  • Guidance management and support of Admin Officer ensuring high performance in regards to Benefits administration and general administration
  • Set objectives along the line of work. For example front office management, travel arrangements etc
Administration of information relating to OGSM
  • Keeping staff informed of regular 1-2-1 requirements and info in relation to OGSM
  • Mid and Annual reminders to all line-managers
  • Collate information received on dashboards and SMT
Monthly communication to all staff on work progress
  • Monthly staff update on key Human Resource Administration issues
Qualifications and Experience
  • Relevant degree or equivalent experience
  • Post graduate training in Human Resource Management will be an added advantage
  • Demonstrated HR administration required, with International Non-Government Organization experience an advantage
  • Member of IHRM
To apply, send your CV and cover letter only to recruit@flexi-personnel.com before close of business 15th March, 2017. Clearly indicate the position applied for and salary expectation on the subject line.
NB: Flexi Personnel Ltd does not charge candidates for job placement.

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