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Wednesday, March 29, 2017

Office Administrator & Bookkeeper Career in Kenya

Office Administrator & Bookkeeper
Administration: (est. 60%)
  • Assist the MD and the Executive Team in the overall administration of the business
  • Assist in developing administrative policies and procedures
  • Maintain appropriate employment records
  • Maintain shipping and receiving process and supporting procedures
  • Ensure supplies inventory is sufficient to meet administration function needs
  • Perform other related duties as assigned by the MD
  • Conduct market research to support the company’s efforts in identifying business opportunities
  • Plan and coordinate promotional opportunities (e.g. trade shows)
Bookkeeping & Finance: (est. 40%)
  • Develop and ensure that appropriate accounting policies, controls and procedures are in-place and followed
  • Establish deadlines and prepare monthly, quarterly and annual management reporting: (e.g. financial statements, operational performance, and prepare reports on significant variances to budget
  • Ensure that all taxes are paid in an accurate and timely manner
  • Ensure prompt billing and collection of receivables
  • Ensure accurate and timely payment of suppliers’ invoices
  • Ensure that all outsourced services are managed in an effective and cost-efficient manner
  • Make bank deposits; liaise with bank
  • Reconcile bank and Visa statements
  • Assist in preparing annual budgets, forecasting, cash flow
  • Maintain appropriate accounting and financial records
  • Maintain purchase order process and supporting procedure
  • Ensure incoming calls are answered quickly and in a courteous and professional manner
  • Ensure sales transaction are completed in an accurate manner
  • University/College level – Business or Finance undergraduate degree or diploma or equivalent
  • Thorough knowledge and demonstrated experience in all aspects of accounting including AP, AR, preparation of GL, preparation of budgets and financial statements
  • Thorough knowledge of remittance procedures for payroll taxes
  • Demonstrated ability, at intermediate/advanced level, to use Quick Books accounting software
  • Demonstrated proficiency in MS Office software suite (e.g. Word, Excel, etc.)
  • Strong written and verbal communication skills
  • Effective interpersonal skills; ability to get along well with others
  • Collaborative problem-solving, negotiating, and conflict resolution skills
  • Confidence and ability to perform well under pressure
  • Ability to plan, organize multiple priorities, schedule and meet deadlines
  • Knowledge of general office procedures filing, faxing, mail processing, photocopying
  • Demonstrated customer service skills
  • Ability to prepare invoices using accounting system software
  • Ability to process cash, cheques, debit and credit card transactions
How to Apply
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