Office Administrator & Bookkeeper
Responsibilities
Administration: (est. 60%)
- Assist the MD and the Executive Team in the overall administration of the business
- Assist in developing administrative policies and procedures
- Maintain appropriate employment records
- Maintain shipping and receiving process and supporting procedures
- Ensure supplies inventory is sufficient to meet administration function needs
- Perform other related duties as assigned by the MD
- Conduct market research to support the company’s efforts in identifying business opportunities
- Plan and coordinate promotional opportunities (e.g. trade shows)
Bookkeeping & Finance: (est. 40%)
- Develop and ensure that appropriate accounting policies, controls and procedures are in-place and followed
- Establish deadlines and prepare monthly, quarterly and annual management reporting: (e.g. financial statements, operational performance, and prepare reports on significant variances to budget
- Ensure that all taxes are paid in an accurate and timely manner
- Ensure prompt billing and collection of receivables
- Ensure accurate and timely payment of suppliers’ invoices
- Ensure that all outsourced services are managed in an effective and cost-efficient manner
- Make bank deposits; liaise with bank
- Reconcile bank and Visa statements
- Assist in preparing annual budgets, forecasting, cash flow
- Maintain appropriate accounting and financial records
- Maintain purchase order process and supporting procedure
- Ensure incoming calls are answered quickly and in a courteous and professional manner
- Ensure sales transaction are completed in an accurate manner
Qualifications
- University/College level – Business or Finance undergraduate degree or diploma or equivalent
- Thorough knowledge and demonstrated experience in all aspects of accounting including AP, AR, preparation of GL, preparation of budgets and financial statements
- Thorough knowledge of remittance procedures for payroll taxes
- Demonstrated ability, at intermediate/advanced level, to use Quick Books accounting software
- Demonstrated proficiency in MS Office software suite (e.g. Word, Excel, etc.)
- Strong written and verbal communication skills
- Effective interpersonal skills; ability to get along well with others
- Collaborative problem-solving, negotiating, and conflict resolution skills
- Confidence and ability to perform well under pressure
- Ability to plan, organize multiple priorities, schedule and meet deadlines
- Knowledge of general office procedures filing, faxing, mail processing, photocopying
- Demonstrated customer service skills
- Ability to prepare invoices using accounting system software
- Ability to process cash, cheques, debit and credit card transactions
How to Apply
Send your applications to 2016careerskenya@gmail.com
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