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Friday, March 3, 2017
Personal Secretary Vacancy at a Medium Sized Law Firm
Duma work is recruiting a Personal Secretary for our client: a medium sized law firm.
Reporting to: Managing Partner.
Provide administrative support, maintain records and generate reports with high level of integrity and discretion.
Maintain the Managing Partner’s diary, book appointments and coordinate his meetings
Coordinate travel arrangements for the Managing Partner.
Exhibit strong problem-solving and research abilities and the flexibility to coordinate various functions.
Utilize the IT skills and other electronic tools to prepare presentations.
Research, compile and summarize information to respond to various inquiries from internal and external clients.
Provide logistical support for the Managing Partner, corporate meetings and external events.
Prepare the Managing Partner’s speech and drafting of both internal and external communications.
Establishing and maintain proper record and archiving system for the Managing Partner’s office.
Experience: 2 years successfully worked with a CEO of a medium or large size company
Education Level: Be a University graduate with a bias in Business Administration and/or Public Relations.
Knowledge: Corporate Administrative and Office Management Systems
Ability: To work independently, and support the Managing Partner’s business operations.
Communication: Excellent public relations, written and spoken English.
Personality: Self Managing / Confident / Professional
Other critical requirements: Proficiency in IT, excellent communication and report writing skills, ability to work long hours and under pressure in meeting strict deadlines.
Experience working in the Legal sector will be an added advantage.
How to Apply
Cover Letter and detailed CV are to be sent by email to firstname.lastname@example.org marking the subject as “2659”, Your Full name & Phone number e.g. 2659 Barack Obama, +2547xxxxxxxx. If you don’t follow these instructions, your application will not go through.
Deadline for receiving applications: 8th March 2017
N.B.* You will receive a confirmation email and an alert to take a basic screening test over SMS or online. The email with the test may not arrive immediately. Please be patient. The email/SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test. If you have any issues with the process, please reach out to +254702093793.
If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer.