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Thursday, March 30, 2017

Real Estate Secretary with Shorthand – Nairobi

Position: Real Estate Secretary with Shorthand
Location: Nairobi
Nature of Job: Full time
Summary: Our client a real estate company seeks to recruit a mature and experienced Secretary with shorthand skills.
The ideal candidate will have secretarial studies qualifications and work experience in real estate.
Duties and Responsibilities:
  • Organize office operations and procedures
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
  • Arrange conferences, meetings, and travel reservations for office personnel
  • Complete forms in accordance with company procedures
  • Compose, type, and distribute meeting notes, routine correspondence, and reports
  • Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs
  • Locate and attach appropriate files to incoming correspondence requiring replies
  • Mail newsletters, promotional material, and other information
  • Maintain scheduling and event calendars
  • Make copies of correspondence and other printed material
  • Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters
  • Schedule and confirm appointments for clients, customers, or supervisors
  • Set up and maintain paper and electronic filing systems for records, correspondence, and other materials
  • Take dictation in SHORTHAND or by machine, and transcribe information
  • Coordinate conferences and meetings.
  • Attend Director’s meetings and take notes on his behalf
  • Operate office equipment such as scanners, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
  • Maintain office records
  • Ensure filing systems are maintained and up to date
  • Monitor and record phone calls
Key Requirements and Skills
  • Diploma in secretarial studies with shorthand or Diploma in Business Management with shorthand skills
  • Over 5 years’ experience as an office admin or secretary
  • Shorthand skills
  • Previous experience in real estate set up will be an added advantage
  • A good team player with excellent communication and interpersonal skills
  • Mature, responsible and well organized
If qualified send CV stating your experience, skills and qualifications to
Only the shortlisted candidates will be contacted.

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