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Saturday, March 4, 2017

Secretary / Tender Assistant Job in Kenya

Our client in the supplies business an equal opportunity employer is filling the position of a Secretary / Tender Assistant whose details are described below.
Reporting: Director(s)
Liaison: All Departments
Job Summary: The incumbent of this position shall assist in doing tenders, supervision of support staff, managing the directors’ diary, and all secretarial & administrative duties.
Principal duties and responsibilities
  • Receiving and directing all calls to the respective officers
  • Ushering  clients and visitors and giving them an outline of the nature of business of the organization
  • Scheduling of meetings and appointments, by informing the respective members and taking confirmations, preparation of memos and agenda & minutes of the meeting.
  • Generating and analyzing quotations, doing of tenders in liason with the director and ensuring its delivery on time.
  • Keeping in touch with clients & key customers, as expected
  • Maintaining a general filing system and documenting all the correspondence
  • Providing secretarial  & administrative support and responding on a timely basis to public inquiries
  • Gathering information on the various supplies needed, sorting and categorizing it  and delegating the processed information to the appropriate departments in the organization in a timely manner
  • Managing the directors diary
  • Managing stock
  • Ensuring the authenticity of office policies and procedures and supervising support staff
  • Any other duties as may be prescribed from time to time by your supervisor
Requirements & Key Competencies
  • Diploma in Secretarial Studies (50wpm)
  • At least 5 years experience 2 of which are in handling of tenders (a must)
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Proficiency in MS Office especially word & excel
  • Good teamwork
  • Able to handle pressure
How to Apply
If you are interested and qualified please send a cover letter and CV to indicating the job position as the subject of the email.
Closing date for application is 7th March 2017
Only shortlisted candidates will be contacted

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