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Wednesday, March 1, 2017

Senior Property Manager Job in Nairobi, Kenya

Our client in real estate industry seeks to recruit a Senior Property Manager.
The position holder will report directly to the Head of Management.
He/she will oversee and direct property management activities related to organisation’s diverse residential and commercial portfolio and will responsible for the overall successful operations of the sites.
Duties & responsibilities include:
Facilities Management
  • Managing and leading change to ensure minimum disruption to core activities
  • Supervise activities of Property Coordinators to ensure the department operations meet or surpass industry standards
  • Set and monitor performance goals and ensure compliance with laid down policies and procedures
  • Establishes and maintains relationships with colleagues in other departments within the Company
  • Develop and maintain relationships with suppliers, vendors, contractors and all other service providers
  • Review and approve all property purchases recommended by Team members
  • Participate in and engage team in Company safety program and ensure compliance with all safety rules & regulations
  • Manage contractors that have been engaged for services
  • Responding appropriately to emergencies or urgent issues as and when they arise
  • Examine all contracts for goods & services. Authorize contracts in accordance with Company policies and procedures and in accordance with budgetary guidelines
  • Participate in operationalizing new sites by ensuring all requirements (pre & post) have been met and ensure a smooth handover from Owners
  • Work with department staff to ensure maximum use of CRM software
  • Participate in interview, recruitment, selection, training and evaluation process for department staff, including annual leave management
  • Work closely with board members and attend monthly board meetings.
  • Hold regular meeting (once a fortnight) with department staff for the purpose of reviewing policies and procedures, discussing problems or concerns related to the sites
  • Hold regular meeting (once a fortnight) with department staff for the purpose of reviewing policies and procedures, discussing problems or concerns related to the sites
  • Ensure all Permanent Site files have been updated with the latest information such as; contracts of service provider, lease, land rent & rates, insurance, fire certificates etc
Financial
  • Charge and Collect rents and other fees in accordance with lease agreements
  • Recommends changes to rents and fees in accordance with market changes
  • Responsible for the preparing and development of the annual property management operations budget
  • Review and analyse monthly financial statements
  • Oversee and ensure all yearly statutory payments and relevant renewals have been processed such as Land rates & land, fire certificate, audit fees, single permit, signage licenses, insurances etc
Debt Control
  • Regularly review & monitor collection of debtors
  • Follow procedures outlined in the lease agreement for late collection and work closely with the Credit Controller to process timely evictions
Leasing
  • Monitor resident/tenant turnover
  • Ensure all properties are let out on timely basis
  • Create lease renewal policy and enforce
  • Review and approve all applicant files prior to move in
Key Requirements
  • Over 5 years’ experience as a senior property manager.
  • Ability to create strong professional relationships with the key stake holders.
  • Ability to take decisions and ensure no bottleneck on the work flow.
  • Excellent written and verbal communication skills.
If you meet the above qualifications, skills and experience send your CV to info@royalagencies.org
Only the shortlisted candidates will be contacted.

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