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Friday, March 24, 2017
Supplies Business Secretary / Tender Assistant
Our client in the supplies business an equal opportunity employer is filling the position of a Secretary / Tender Assistant whose details are described below.
Liaison: All Departments
Job Summary: The incumbent of this position shall assist in doing tenders, supervision of support staff, managing the directors’ diary, and all secretarial & administrative duties.
Principle duties and responsibility
Receiving and directing all calls to the respective officers
Ushering clients and visitors and giving them an outline of the nature of business of the organization
Scheduling of meetings and appointments, by informing the respective members and taking confirmations, preparation of memos and agenda & minutes of the meeting.
Generating and analyzing quotations, doing of tenders in liason with the director and ensuring its delivery on time.
Keeping in touch with clients & key customers, as expected
Maintaining a general filing system and documenting all the correspondence
Providing secretarial & administrative support and responding on a timely basis to public inquiries
Gathering information on the various supplies needed, sorting and categorizing it and delegating the processed information to the appropriate departments in the organization in a timely manner
Managing the directors diary
Ensuring the authenticity of office policies and procedures and supervising support staff
Any other duties as may be prescribed from time to time by your supervisor
Requirements & Key Competencies
Diploma in Secretarial Studies (50wpm)
At least 5 years experience 2 of which are in handling of tenders (a must)
Excellent time management skills and ability to multi-task and prioritise work