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Wednesday, April 5, 2017

Design Industry Administrator Vacancy in Kenya

Our client in the design industry is looking to fill the position of Administrator.
Responsibilities:
  • Screen all incoming calls, mail and other forms of correspondence and disseminating them to the relevant staff or departments.
  • Set up and maintain efficient HR and Administrative electronic and physical filing system, programme files, statutory records, suppliers’ contracts, and other general correspondence.
  • Capturing and continuously updating client information on the contact centre data base to indicate status
  • Conducting general follow ups to clients who show interest in our services to ensure to ensure eventual uptake of services
  • Organize and coordinate all meetings, workshops and retreats and attend official conferences where required.
  • Perform secretarial duties such as: taking minutes for internal meetings; typing reports and letters.
  • Manage stores, petty cash and office stationery.
  • Manage the physical office space and supervise administrative staff
  • Manage travel arrangements for all staff
  • Resolve administrative problems by analyzing information; identifying and communicating solutions.
Qualifications
  • Bachelor’s Degree in Business Administration or in a related field.
  • Minimum of two years’ experience in Administration.
  • Proficiency in Microsoft Office applications.
  • Excellent communication skills.
  • Good planning and organizational skills.
  • Good interpersonal and Customer care skills.
How to apply
Interested candidates who meet the requirements are invited to send their CV to ‘vacancies@jantakenya.com’ indicating the job title “Administrator” on the subject line by 18th April 2017.

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